As an owner, you want your team to track their hours as accurately as they can so that you can pay them accordingly.
Tracked hours are the hours your team track when they clock in and out, whereas the payroll hours are ultimately the hours you use to pay your team - this can be the same as tracked hours or you can manually adjust them.
In this article, we'll dive a bit deeper into the difference between the two:
Your team clocks in and out to track their hours and time entries. Those hours are their tracked hours.
Upon clicking on anyone's daily hour on the main timesheet view you see, you will see a detailed personal daily timesheet with a detailed breakdown of the member's timesheets. This is where you can manage their time entries and tracked hours.
There are two sections on this page. Each section consists of different breakdowns.
Time entries tab: The daily timesheet is shown with a breakdown of time entries, tracked hours, and payroll hours.
Payroll breakdown tab: In a week’s view, you can see the breakdown of payroll hours for each day. The payroll hours are editable here by owners and admins.
By default, your tracked hours are automatically your payroll hours.
Tracked hours are distributed among worked hours and break hours.
These two hours (only paid break) are then distributed among regular hours and overtime hours in the Payroll hours breakdown.
If you need to adjust your tracked hours, you can adjust the time entries directly where the new change will reflect on your tracked hours.
If, for example, you need to adjust the payroll hours because you don't want your overtime hours to be considered in the person's payroll hours, you can only adjust the payroll hours in the Payroll Breakdown tab.
Payroll hours are the hours you use to pay your team accordingly.
You can switch to the Payroll Breakdown tab by clicking on the second tab, next to the "Add Time Entry" button on top. Here you can see a daily breakdown of both your tracked hours and payroll hours.
To edit your payroll hours, just hover on top of any hours for regular or overtime hours and click on the edit pencil icon. After that, these hours will become your manually adjusted payroll hours.
Notes after you make edits to the payroll hours:
Payroll hours will no longer update automatically if additional changes are made to tracked hours.
Totals for tracked hours and payroll hours will no longer match.
Read about how do timesheets work