Breaks are used to track how long employees are taking a break, while automatic deductions are hours deducted automatically from the work hours to give you your payroll hours.

When your team starts tracking their break, their breaks will be calculated on their detailed timesheet view as well as their automatic deductions if it's set up.

This article covers:


Setting up and tracking breaks

After you set up your work arrangement and times, you can continue to set up breaks and automatic deductions for your work schedule.

Your team is now able to track their break time accordingly.

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How breaks and automatic deductions are calculated on timesheets

To view break time and automatic deduction, go to a person's detailed timesheet. You can navigate there by going to Timesheets > Click on a person's hours > Detailed timesheets

Example calculation

Sarah's work schedule is set:

  • Paid break: Lunch break of 60 minutes between 12:00 pm - 1:15 pm

  • Automatic deduction: Deducts an hour after working for 6 hours

Time entries tab

From the tracked hours breakdown under her detailed timesheets page, you can see that she has tracked a total of 10 hours on Monday.

  • Worked hours are hours worked, excluding breaks. She worked 9 hours.

  • Breaks, regardless if they are paid or unpaid, are all recorded here. She took 60 minutes (1 hour) paid break in between.

  • Since she clocked in for more than 6 hours after her break, 1 hour is deducted automatically.

Payroll hours are calculated based on the tracked hours after automatic deductions are deducted (if any). Only paid breaks are included in payroll hours.

From the payroll hours breakdown, worked hours and paid breaks are distributed among regular hours and overtime hours.

  • Regular hours: Hours that don't fall under overtime

  • Overtime hours: List of overtime hours (if any), e.g. daily overtime, daily double overtime, rest day overtime

Overtime hours can be set up on work schedule settings as well.


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